Online Meetings And Security
1st February 2024
We are all used now with taking part in online meetings and these have been vital to enable us all to get on with our projects. One issue that has arisen is around privacy. Meetings, by their very nature, contain vital and private information that you don't want just anyone to see or hear.
Traditionally meetings were held in offices behind closed doors but that is no longer the case. Thankfully, there are steps you can take to ensure your team and data are protected. I would recommend you consider the following -
If you're joining the online meeting from home or a public space, wear a headset and ensure no unauthorised people can overhear you. Whether they mean to or not, your spouse, children, or roommates might overhear your online meeting conversations that contain protected information. So to prevent eavesdropping, be sure to wear a headset or earphones when you take calls.
Additionally, make sure you are in a location where the people who live with you can't see your computer screen or overhear what you're talking about during work meetings.
Secure your conferencing app with a strong password. Don't choose a password that’s easy for someone to guess—that’s an easy way to get hacked. Make sure the password to your Skype, Zoom, Teams, or other conferencing app is strong.
If you’re going to record a meeting, make sure all attendees know ahead of time. You need to let all attendees know that you’re about to record a meeting and be sure to have their consent. Additionally, if a meeting is going to be recorded and shared afterward, people need to know so that they don’t share information that people outside of the meeting are not supposed to know.
Take care with print outs, at the office, it is likely you can use confidential waste bins. At home you won’t have that facility. Follow your organisation’s guidance or safely store print outs until you can take them into the office and dispose of them securely.
Enable a virtual waiting room or lobby where you can screen people before admitting them to the meeting. Some video conferencing apps have a feature that allows you to screen people before admitting them to the meeting. In Zoom, for example, this is called a "waiting room," and in Microsoft Teams and Skype for Business, it’s a "lobby." The great thing about these virtual rooms is that you can screen each person before allowing them to enter your meeting, and thus, keep any intruders out.
I hope some of the above will prevent issues that could get in the way of your good work.
Senior Development Officer
Caithness Voluntary Group
The Caithness Voluntary Group Annual General Meeting will be held on Tuesday, 13th February 2024 at 7pm in Watten Village Hall. AGM 2023 Agenda.
Some exciting news that CVG are moving premises. After nearly 20 years at Telford house we will, from the start of April, be renting space at the Pulteney Centre in Wick.
Caithness Voluntary Group is one of 53 projects awarded a share of £3.2 million fund set up to tackle loneliness by Scottish Government. Activities delivered by the organisations include community choirs, walking football, Men's Sheds and volunteering opportunities.
Do you need to recruit new Volunteers For your organisation? CVG are organising a drop-in event in Multitown Peoples Project on Wednesday 4th May. This is an opportunity for you to come along in person and or send in leaflets and information about your volunteering opportunities.
Beatrice Partnership Fund has reopened for the final time. The fund supports projects that are based in the East Coast of Caithness and Sutherland plus the following Community Council areas in Rosshire, Edderton, Tain, Inver and Tarbat.
Robertson Trust is now open for applications. The funds available are: Wee Grants For constituted community groups and charities with an annual income of less than £25,000 Funding of up to £2,000 for one year only Could cover revenue* or capital costs to support your work.
HTSI are very excited to bring you a series of Monday Masterclasses, training centred around supporting community groups. Set up a new group recently? Working to support your community? Want an update on current best practice in supporting community groups? Then HTSI's FREE Monday masterclasses are for you! Julie at Caithness Voluntary Group is doing two of these classes that are open to everyone in the Highlands and are free.
Message From Alan Tait at Caithness Voluntary Group. Sadly it seems that the Covid -19 restrictions are going to be with us by the looks of it over the winter I know a lot of groups were in abeyance since March but were starting to think about getting activities going again.
Thanks to Yvonne at Caithness Voluntary Group for putting together a few funding suggestions that may be of interest to local groups. Comic Relief Changemakers Fund The themes for this Fund are, Children Survive & Thrive, Gender Justice, Safe Place to Be - Homelessness, Safe Place to Be - Migration, Global Mental Health.
Eleven community organisations in the Highlands and Islands have been awarded a total of £1.5m to develop and deliver long-term solutions to tackle poverty based on local priorities and needs The Aspiring Communities Fund, which levers in European Social Funds, was launched by the Scottish Government in 2017 to help reduce poverty and enable inclusive growth in disadvantaged and fragile communities across Scotland. Regional development agency, Highlands and Islands Enterprise (HIE), helped community organisations in the region to apply to this recent round of funding.